Paper Prints Policy

Objective:

The purpose of this policy is to establish guidelines for the management, review, and retention of paper prints related to governance accounting within the organization. The policy aims to ensure transparency, accuracy, and compliance with relevant regulations in the archival process.

Scope:

This policy applies to all paper prints, documents, and records pertaining to governance accounting activities within the organization.

Responsibility:

The responsibility for implementing and adhering to this policy lies with the accounting and governance teams. The designated personnel shall be responsible for overseeing the review, approval, and archiving processes.

Paper Prints Review:

  1. All paper prints related to governance accounting activities must undergo a periodic review to ensure accuracy and compliance with accounting standards and regulations.
  2. The review process should be conducted by qualified personnel with expertise in governance accounting.
  3. Any discrepancies, errors, or inconsistencies identified during the review process must be promptly addressed and corrected.

Approval Process:

  1. Upon successful completion of the paper prints review, the documents must be submitted for approval to the designated authority.
  2. Approval should be granted only if the paper prints are found to be accurate, complete, and in compliance with relevant regulations.
  3. A record of the approval, including the date and the approving authority, must be maintained for audit purposes.

Archiving:

  1. Approved paper prints must be archived in a secure and organized manner.
  2. A designated archival system or repository should be established to facilitate easy retrieval and tracking of archived documents.
  3. The archival process should adhere to any legal or regulatory requirements for record retention.
  4. Documents scheduled for disposal should be securely and permanently destroyed to prevent unauthorized access.

Retention Period:

  1. The retention period for paper prints related to governance accounting shall be in accordance with applicable laws and regulations.
  2. In the absence of specific legal requirements, a minimum retention period of [insert duration] years is recommended to ensure historical records are preserved.